Guidelines

Purpose

File naming for Excel workbooks of the original road survey information.

Generic

HartlandVT_VvvPpppSs.xls

Example

HartlandVT_V04P001S1.xls

Explanation

HartlandVT_		identify the town and state
Vvv	V04	volume 4 - This field is exactly 2 digits wide. Left-fill the volume number with zeros so that names line up in sequence
Pppp	P001	page 1 - This field is exactly 3 digits wide. Left-fill the page number with zeros so that file names in a file browser line up in sequence
Ss	S1	survey 1 - This field is exactly 1 digit wide. On some pages of the Town record book, there is more than one survey or part thereof. The surveys are numbered starting with 1, which is assigned to the first survey which BEGINS on that page. If a page begins with a survey continued from the previous page, then the following survey (which begins on this page) is numbered 1. IMPORTANT NOTE: There are instances of entries in the Town records that have no relevence to the creation, alteration, or discontinuance of Town highways. Included are the establishment of school districts, found livestock, vetting new teachers, fence division, taxation, and others. Entries of this sort must be skipped over (not counted) when assigning S-numbers on the page.
.xls		standard Excel workbook file name extension

Purpose

File naming for word processing documents of the original road survey information.

Generic

HartlandVT_VvvPpppSs_narr.[doc|txt]

Example

HartlandVT_V04P001S1_narr.doc

Explanation

HartlandVT_		identify the town and state
Vvv	V04	volume 4 - This field is exactly 2 digits wide. Left-fill the volume number with zeros so that names line up in sequence
Pppp	P001	page 1 - This field is exactly 3 digits wide. Left-fill the page number with zeros so that file names in a file browser line up in sequence
Ss	S1	survey 1 - This field is exactly 1 digit wide. On some pages of the Town record book, there is more than one survey or part thereof. The surveys are numbered starting with 1, which is assigned to the first survey which BEGINS on that page. If a page begins with a survey continued from the previous page, then the following survey (which begins on this page) is numbered 1. IMPORTANT NOTE: There are instances of entries in the Town records that have no relevence to the creation, alteration, or discontinuance of Town highways. Included are the establishment of school districts, found livestock, vetting new teachers, fence division, taxation, and others. Entries of this sort must be skipped over (not counted) when assigning S-numbers on the page.
_narr		a text-only narrative
.doc \| .txt		standard Microsoft Word file name extension, or a generic plain-text document

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